Schedule of Availability of Service:
     Monday to Friday
     8:00 a.m. to 5:00 p.m. without noon break

Who May Avail of the Service:

Basic Qualifications:

a.  Citizen of the Republic of the Philippines;
b.  At least 18 years of age at the time of application;
c.  Has not been found guilty of crime involving moral turpitude or of infamous, disgraceful or immoral conduct, dishonesty, drunkenness or addiction to drugs;
d.  Has not been previously found guilty of offenses relative to, or in connection with the conduct of a civil service examination; and
e.  Has not been dismissed from the service for cause.

Eligibilities G ranted Under Special Laws and CSC Issuances

  •  Electronic Data Processing Specialist (EDPS) Eligibility – pursuant to CSC Resolution No. 90-083 Conferred on passers of the proficiency test or training course conducted by the National Computer Institute National Computer Center (NCI-NCC) on the following computer courses: Systems Analysis and Design; Computer Programming; Java; MS Access; and Visual Basic.

  • Scientific and Technological Specialist (STS) Eligibility – pursuant to PD No. 997
    Conferred on S&T Specialist who has at least a bachelor’s degree in areas enumerated in Section 1 of the Rules and Regulations Implementing the Provisions of PD 997 (Revised 2009) and who meets any of the following additional requirements:

-  At least three (3) years of continuous experience in research and/or teaching in pertinent field which may include specialized training in research, or teaching experience at the college level in one’s major field or field of specialization, or completion of a patented invention; or
-  Has earned a master’s or doctorate degree in any of the fields of study enumerated under Section 1 of the Rules and Regulations Implementing the Provisions of PD 997 (Revised 2009) from  school recognized by the Commission on Higher Education at the time of filing of application.

  • Veteran Preference Rating (VPR) Eligibility – pursuant to EO No. 132/790
    Granted to PVAO*-certified World War II veteran, or his/her spouse, or any one of his/her children who failed and lacks no more than 10 points in either the Career Service Professional Examination, the Career Service SubProfessional Examination, the Fire Officer Examination, or the Penology Officer Examination.
               (*Philippine Veterans Affairs Office)

  • Barangay Nutrition Scholar (BNS) Eligibility - pursuant to PD 1569
    Granted to barangay-based volunteer workers who meet the following qualifications:

-  Rendered at least two years of continuous and satisfactory nutrition services and other related activities such as community health, backyard food production, environmental sanitation, culture, mental feeding, and family planning to the barangay as certified by the nutrition action officer and attested by the district city nutrition program coordinator;
-  Resident in the Barangay for at least six years, and can speak the dialect;
-  Completed at least high school education;
-  Completed the prescribed 10-day training course and 20-day practicum in the barangay;
-  Obtained a passing mark in the accomplishment of targets set in the action plan;
-  Name is included in the List of BNS issued by the National Nutrition Council; and
-  Was not employed in, and did not receive any form of salary/compensation from, the government during the service requirement.

  • Barangay Health Worker (BHW) Eligibility – pursuant to RA No. 7883
    Granted to Barangay Health Workers who meet the following qualifications:

-  Accredited by the BHW Registration and Accreditation Committee and the Local Health Board;
-  Completed at least two years of college education leading to a college degree;
-  Rendered at least five years of voluntary, continuous active and satisfactory service as an accredited BHW to the community;
-  Name is included in the Registry of Accredited BHWs issued by the Department of Health; and
-  Was not employed in, and did not receive any form of salary/compensation from, the government during the service requirement.

  • Barangay Official Eligibility (BOE) – pursuant to RA No. 7160
    Granted to Elective Barangay Officials: Punong Barangay, regular Sangguniang Barangay Members, and Sangguniang Kabataan Chairmen who were elected in the 1982 Elections or thereafter; and to Appointive Barangay Officials: Barangay Treasurers and Barangay Secretaries who were appointed by the duly elected punong barangay, who meet the following qualifications:

-  Completed the term of office specified by the prevailing law (for elective Barangay officials);
-  Completed the term of office corresponding to the appointing Punong Barangay (for appointive Barangay officials);
-  Name is included in the corresponding Master List issued by the Department of the Interior and Local Government Office concerned; and
-  Was not employed in, and did not receive any form of salary/compensation from, the government during the service requirement.

  • Skill Eligibility – pursuant to CSC MC No. 11, s. 1996, as amended (Category II)
    Granted to incumbents of positions under Category II of CSC MC No. 11, s. 1996, as amended, who meet the following qualifications:

-  Temporary status of appointment;
-  Rendered service under temporary status for one year or at least 10 months; and 41
-  Rendered Very Satisfactory actual work performance for the two rating periods during the one-year temporary appointment.
        N.B.: Category II refers to positions listed under CSC MC No. 11, s. 1996, as amended, the required eligibility for which can be obtained by completing one year of very satisfactory actual work performance under temporary status.

  • Honor Graduate Eligibility (HGE)– pursuant to PD 907 (local schools)
    Granted to individuals who meet the following qualifications:

- Graduated summa cum laude, magna cum laude, or cum laude, in their Baccalaureate/Bachelor’s degree, regardless of the number of years of completion;
- Graduated from school year 1972-1973, and thereafter; and
- With baccalaureate/bachelor’s degree recognized by the Commission on Higher Education (for those who graduated from private Higher Education Institutions), or with baccalaureate/bachelor’s degree included in charter duly approved by the Board of Trustees/Board of Regents (for those who graduated from state/local universities/colleges).

  • Sanggunian Member Eligibility (SME) – pursuant to RA 10156
    Granted to the following Sanggunian Members (SM) who have been elected after the effectivity of the Local Government Code of 1991 (RA 7160) on May 11, 1992 onwards:

a. vice mayor, as presiding officer for the Sangguniang Bayan or Sangguniang Panlungsod;
b. vice governor, as presiding officer for the Sangguniang Panlalawigan; and
c. regular Sanggunian Members of the Sangguniang Bayan, Sangguniang Panlungsod and Sangguniang Panlalawigan.

Above SM must meet the following qualifications:

a. For SME (first level):
     -  Served as Sanggunian Member for an aggregate period of six (6) years; and completed at least 72 units leading to a baccalaureate/bachelor’s degree.
b. For SME (second level):
     - Served as Sanggunian Member for an aggregate period of nine (9) years; and completed a baccalaureate/bachelor’s degree.
c. Name is included in the corresponding Master List issued by the concerned DILG Office.

  • Foreign School Honor Graduate Eligibility (FSHGE) – pursuant to CSC Resolution No. 1302714
    Granted to Filipino citizens who graduated summa cum laude, magna cum laude, cum laude, or its equivalent, in their baccalaureate degree from school year 1972-1973 and thereafter, in legitimate prominent/reputable school/college/university in other countries as verified by the Department of Foreign Affairs (DFA), through the Philippine Foreign Service Posts.

What are the Requirements:

GENERAL DOCUMENTARY REQUIREMENTS: (shall apply to all types of eligibility granted under special laws and CSC issuances)

1.  Properly accomplished Application Form:

Form Type of Eligibility
CS Form No. 101 - A (Dec. 2011) Electronic Data Processing Specialist Eligibility (EDPSE)
CS Form No. 101 - C (Dec. 2011) Scientific and Technological Specialist Eligibility (STSE)
CS Form No. 101 - B (Dec. 2011) Veteran Preference Rating Eligibility (VPRE)
CS Form No. 101 - D (Revised, Sept. 2013) Honor Graduate Eligibility (HGE)
CS Form No. 101 - E (Revised, April 2012) Barangay Official Eligibility (BOE)
CS Form No. 101 - H (Dec. 2011) Barangay Health Worker Eligibility (BHWE)
CS Form No. 101 - I (Dec. 2011) Barangay Nutrition Scholar Eligibility (BNSE)
CS Form No. 101 - G (Revised, Sept. 2013) Skills Eligibilities - Category II
CS Form No. 101 – J (Revised, Dec. 2013) Sanggunian Member Eligibility (SME)
CS Form No. 101 - K (Dec. 2013) Foreign School Honor Graduate Eligibility (FSHGE)

 2.  Three (3) pieces of identical I.D. pictures with the following specifications:

a.  Passport size (4.5 cm x 3.5 cm or 1.8 inches x 1.4 inches);
b.  Colored with white background;
c.   Printed on good quality photo paper;
d.  Taken within three (3) months prior to filing of application;
e.  Taken in full-face view directly facing the camera;
f.   Showing left and right ears;
g.  With neutral facial expression and both eyes open;
h.  In bare face (with no eyeglasses, colored contact lens or any accessories that may cover facial features; facial features not computer-enhanced);
i.   In standard close-up shot (from shoulder level up with the head and face occupying at least 80% of the picture and with the name tag positioned at approximately 1 inch or 2.54 cm below the chin); and
j.  With HANDWRITTEN (not computer generated) name tag legibly showing SIGNATURE OVER PRINTED FULL NAME in the format:
    First Name, Middle Initial, Last Name, and Extension Name, if any (e.g. PETER S. CRUZ JR.).

3.  Original and photocopy of any of the following I.D. cards, which must be valid (not expired upon filing of application), and contains the name, clear picture, date of birth and signature of applicant, and the name and signature of the issuing agency’s current head/authorized representative:

Current Office/Company I.D., GSIS ID, PhilHealth ID (ATM Type), School ID (must be duly validated for the current school year), SSS I.D., Voter’s I.D., Passport, PRC License, Postal I.D., BIR I.D., Driver’s License, Barangay I.D. and Police Clearance (with picture).

N.B.: Any other I.D. card NOT included in the above list shall NOT be accepted. Alumni, association, membership, and health I.D.s, including ATM cards, shall NOT be accepted.

4. Original and photocopy of Birth Certificate of the applicant authenticated/issued by the National Statistics Office (NSO);

N.B.: In case where the NSO Birth Certificate is not legible, or the NSO has duly issued a negative certification of birth (NSO CRS Form No. 1) printed in NSO security form, the applicant shall, in addition, submit the original and photocopy of his/her birth certificate authenticated/issued by the Local Civil Registrar (LCR).

5. For female married applicants, original and photocopy of Marriage Certificate authenticated/issued by the NSO;

N.B.: In case where the NSO Marriage Certificate is not legible, the applicant shall, in addition, submit the original and photocopy of her Marriage Certificate authenticated/issued by the LCR.

6. Certification of No Pending Case/Non-Conviction of Any Offense (CSC SPEL Form 1, April 2012); and

7. If the application is filed through a representative:

a. Authorization letter executed by the applicant; and
b. Original and photocopy of at least one (1) valid I.D. card of the representative, as listed under Item No. 3 above.

SPECIFIC DOCUMENTARY REQUIREMENTS (Shall apply depending on the type of eligibility)

1. ELECTRONIC DATA PROCESSING SPECIALIST (EDPS) ELIGIBILITY

A. For Training Course:

1. Original and certified copy of the Certificate of Proficiency issued by the NCI-NCC on the following computer courses:
Systems Analysis and Design, Computer Programming, Java, MS Access, or Visual Basic;
2. Original and photocopy of the Certificate of Completion issued by the NCI-NCC; and
3. Original and photocopy of the Grade Slip issued by NCI-NCC.

 2. SCIENTIFIC AND TECHNOLOGICAL SPECIALIST (STS) ELIGIBILITY

A. Upon Filing of Application at the Department of Science and Technology (DOST) The following are the documentary requirements to be submitted upon filing of application at the DOST Central Office, Taguig City (through the PD 997 Secretariat), or at the DOST Regional Office:

1. Duly accomplished CS Form 101-C, Dec. 2011
2. Three (3) pieces of identical I.D. pictures (Refer to Item No. 2 of the General Documentary Requirements for specifications)
3. Assessment fee of P100.00 payable to DOST; and
4. Five (5) copies of each of the following documents:
a. Duly certified statement of duties and responsibilities
b. Original and photocopy of Transcript of Records (TOR) and diploma
c. Recommendation from head of office or school on the application for PD 997 eligibility, which shall include a statement regarding his/her assessment of the applicant’s research or teaching proficiency d. List of S&T subjects taught/being taught and the duration of teaching said subjects, duly certified by the Dean of the school; and
e. Other documents such as:
- Published research paper/technical reports for concluded scientific research, or progress reports for researches still in progress.
The reports must be certified as true copy by authorities to whom the original copies were submitted.
- Certification of research proficiency indicating the title of scientific research project/s the applicant has participated in and the duration and nature of participation and/or responsibilities of the applicant in the research project.
- Certificate of patented invention, if available.

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B. Upon Claiming of Certificate of Eligibility at the Civil Service Commission
The following are the documentary requirements to be submitted upon claiming of Certificate of Eligibility at the CSC:

1. Original and photocopy of valid I.D. card (Refer to Item No. 3 of the General Documentary Requirements for the list of I.D. cards accepted)
2. Original and photocopy of Birth Certificate of the applicant authenticated/issued by the NSO [Note:
In case the NSO Birth Certificate is not legible, or the NSO has duly issued a Negative Certification of Birth (NSO CRS Form No. 1) printed in NSO security form, the applicant shall, in  addition, submit the original and photocopy of his/her Birth Certificate authenticated/issued by the Local Civil Registrar.]
3. For female married applicants, original and photocopy of Marriage Certificate authenticated/issued by the NSO (Note: In case the NSO Marriage Certificate is not legible, the applicant shall, in addition, submit the original and photocopy of her Marriage Certificate authenticated/issued by the Local Civil Registrar.)
4. Certification of No Pending Case/Non-Conviction of Any Offense (CSC SPEL Form 1, April 2012).

3. VETERAN PREFERENCE RATING (VPR) ELIGIBILITY

a) Original and photocopy of Birth Certificate (NSO or LCR authenticated) of the Veteran;
b) Original and photocopy of Marriage Contract (NSO or LCR authenticated) of the Veteran;
c) Affidavit of Waiver to be executed by the veteran only if still alive; or Joint Affidavit of Waiver by the veteran’s surviving spouse and other children, if the veteran is deceased and one of his/her children is availing of the grant;
d) Original and photocopy of Death Certificate (NSO or LCR authenticated) of the veteran, if deceased;
N.B. The requirement for Death Certificate also includes that of the veteran’s spouse and/or any child, if deceased.)
e) Original and photocopy of Marriage Contract (NSO or LCR authenticated) of the Applicant (if the applicant is either the spouse, or a female married child of the veteran)
f) Official Transcript of Record (authenticated copy) of the applicant
g) Original and photocopy of the Report of Rating in the CS examination where the VPR shall be applied; and
h) Verification Slip of the applicant’s examination result/rating issued by CSC-IRMO/CSC Regional Office concerned
Other Requirements:
- Original/Authenticated copy and photocopy of the following (if the applicant’s name has been changed, or has discrepancy with the name of the veteran):
• Order/Resolution/Decision issued by the CSC or the Court on the correction of name of the applicant; and
• Affidavit/s used/presented to support the CSC/Court Order on the correction of name of the applicant (may be executed by the applicant, or other disinterested parties); and
- Other documents as may be deemed necessary upon evaluation of the VPR application.

4. BARANGAY NUTRITION SCHOLAR (BNS) ELIGIBILITY

a) Diploma or authentic evidence of completion of high school course
b) Certification of residency in the barangay for at least six (6) years, and can speak the dialect
c) Certification of completion of the prescribed 10-day training course and 20-day practicum in the barangay where applicant is assigned
d) Certification that the applicant has obtained a passing mark in the accomplishment of targets set in the action plan
e) Copies of monthly accomplishment report (NNC Form 5) for the last two years authenticated by the nutrition action officer
f) Copies of BNS performance evaluation sheets for the last two years authenticated by the nutrition action officer for services rendered from Jan. 1, 1981
g) Certification of at least two-year continuous and satisfactory service as BNS by the nutrition action officer and attested by the district city nutrition program coordinator
h) Copies of Memorandum of Agreement or contract of service as BNS for the last two years
i) Notarized Affidavit stating that the BNS was not employed in the government during his/her service requirement, and that he/she did not receive any form of salary/compensation, except honorarium, during his/her service requirement
*For purposes of the requirement for Notarized Affidavit, the phrase “was not employed in the government” shall mean that the BNS has not been issued any appointment, whether  permanent, temporary, substitute, co-terminous, contractual, or casual, and that he/she has not received any salary/compensation derived from any government agency plantilla  payroll, during his/her service requirement
j) Original/Authenticated and dry-sealed List of BNS issued by the National Nutrition Council (agency to agency concern; to be submitted by NNC to CSCRO)

5. BARANGAY HEALTH WORKER (BHW) ELIGIBILITY

a) School certificate or transcript of record [applicant must have completed at least two (2) years of college education leading to a college degree]
b) Certificate of Accreditation issued and signed by the chairman or authorized official of the Barangay Health Worker Registration and Accreditation Committe and of the Local Health  Board (the Certificate of Accreditation must have been issued on or before the start of the five-year voluntary service)
c) Certification of at least five (5) years of continuous and satisfactory service as an accredited BHW issued by the Local Health Board
d) Notarized Affidavit stating that the BHW was not employed in the government during his/her service requirement, and that he/she did not receive any form of  salary/compensation, except honorarium, during his/her service requirement
*For purposes of the requirement for Notarized Affidavit, the phrase “was not employed in the government” shall mean that the BHW has not been issued any appointment, whether permanent, temporary, substitute, co-terminous, contractual, or casual, and that he/she has not received any salary/compensation derived from any government agency plantilla  payroll, during his/her service requirement
e) Authenticated/Certified copy of Annual Accomplishment Reports
f) Original/Authenticated and dry-sealed Registry of Accredited BHW issued by the Department of Health (agency to agency concern; to be submitted by DOH to CSCRO)

6. BARANGAY OFFICIAL ELIGIBILITY (BOE)

a) Certification from authorized DILG official at the municipal, city , provincial or regional level of the services rendered by the barangay official, using the prescribed CSC-ERPO Form 1a  (April 2012), for elective barangay officials, or CSC-ERPO Form 1b (April 2012) for appointive barangay officials.
b) Certification from the Barangay Chairman on the services rendered by the barangay official
c) Duly signed oath-taking certificate or other proofs of having been duly elected or appointed such as election returns and appointment paper
d) Notarized Affidavit stating that the barangay official was not employed in the government during his/her term of office, or service requirement, and that he/she did not receive any form  of salary/compensation, except honorarium for holding a position in an ex-officio capacity, during his/her term of office or service requirement
*For purposes of the requirement for Notarized Affidavit, the phrase “was not employed in the government” shall mean that the Barangay Official has not been issued any appointment,  whether permanent, temporary, substitute, co-terminous, contractual, or casual, and that he/she has not received any salary/compensation derived from any government agency plantilla  payroll, during his/her term of office, or service requirement
e) For appointive barangay officials (Barangay Secretary & Barangay Treasurer), notarized Affidavit stating that the appointive barangay official is not related up to the 4th degree of  consanguinity, or of affinity, to the appointing Punong Barangay
f) Original/Authenticated and dry-sealed Master List of Elected/Appointed Barangay Officials issued by the DILG (agency to agency concern; to be submitted by DILG to CSCRO)
g) Other documents as may be deemed necessary by the CSC Regional Office in verifying authenticity of information supplied by the barangay official

7. SKILL ELIGIBILITY (Category II)

a) Original and photocopy of Appointment Paper of the applicant, specifically indicating the status of appointment as “Temporary” (NOTE: No status of appointment other than “Temporary” shall be considered for the grant of eligibility under Category II)
b) Certification (using the prescribed CSC-ERPO Cat. II Form No. 1, Revised Oct. 2009) from the agency head/highest HRMO that the appointee obtained at least Very Satisfactory rating for the two rating periods during the one-year temporary appointment
c) Statement of Actual Duties and Responsibilities (using the prescribed CSC-ERPO Cat. II Form No. 2, Jan. 2011) of the applicant executed by the applicant’s immediate supervisor
d) Authenticated copy of the applicant’s Performance Rating Form, duly confirmed by the agency’s Performance Evaluation and Review Committee (PERC), for the two rating periods covered by the one-year temporary appointment

8. HONOR GRADUATE ELIGIBILITY (HGE)

a) Original and photocopy of Transcript of Record (TOR) of the applicant;
b) Certification from the university/college that the applicant graduated summa cum laude, magna cum laude, or cum laude.
(This certification is separate from and on top of the Transcript of Record); and
c) List of Honor Graduates certified and submitted by the School Registrar to the CSC (agency to agency concern).

9. SANGGUNIAN MEMBER ELIGIBILITY (SME)

a) For applicant who is a baccalaureate/bachelor’s degree holder, original/authenticated and photocopy of Transcript of Records;
b) For Sanggunian Member First Level Eligibility applicant who is not a baccalaureate/bachelor’s degree holder, certification on the number of units earned and the  baccalaureate/bachelor’s degree being/has pursued duly signed by authorized official/registrar of the university/college;
c) Original/Authenticated Master List of qualified Sanggunian Members issued by the DILG (agency to agency concern);
d) For Sanggunian Members not included in the DILG Master List, Certification of services rendered by the Sanggunian Member duly signed by authorized DILG official at the regional level where he/she has served as Sanggunian Member (Use CSC SME Form 1, March 2013); and
e) Other documents as may be deemed necessary by the CSC in verifying authenticity of information supplied by the applicant.

10. FOREIGN SCHOOL HONOR GRADUATE ELIGIBILITY (FSHGE)

a) Transcript of Record certified as true copy by the foreign school (with English translation as applicable) and duly authenticated by a Philippine Foreign Service Post with jurisdiction  over the foreign school;
b) Certification on the hnors received and baccalaureate degree earned, duly signed by the authorized official/registrar of the foreign school/college/university bearing the seal of the college/university, and duly authenticated by a Philippine Foreign Service Post. The Certification must state/indicate the equivalent Latin honor in cases of honors with name/title  different from the Latin honors summa cum laude, magna cum laude, or cum laude. (This certification is not the Diploma and is separate from the Transcript of Record);
c) Certification from the Commission on Higher Education (CHED) on the comparability/equivalency of the course/degree taken abroad with a course/degree earned in the Philippines duly signed by the authorized CHED official, affixed with CHED official dry-seal, and printed on CHED official letterhead (agency to agency); and
d) Certification from the Department of Foreign Affairs (DFA) on the status of operation of the foreign school duly signed by authorized DFA official, affixed with DFA official dry-seal, and printed on DFA official letterhead (agency to agency).

Duration: 1 hour

How to Avail of the Service: The grant of eligibility under special laws and CSC issuances involves two (2) stages – Evaluation of Application, and Processing of Certificate of Eligibility.

Step  Applicant/Client Service Provider Duration of Activity
(Under Normal
Circumstances)
Person in
Charge
Fees Form*
STAGE 1: Evaluation of Application
1 File duly accomplished
form and documentary
requirements at the CSC
Regional Office thru the
Examination Services
Division (ESD)
Require the applicant to
pay the evaluation fee at
the Cashier
 1 minute  1st Processor   Appropriate
Application
Form
2  Pay the evaluation fee*
at the CSC Cashier
Process payment and
issue Official Receipt
 1 minute  Cashier  P200.00 CSC Official
Receipt
3 Return to ESD and
present O.R. and
application form to the
attending 1st Processor
for evaluation
Receive the O.R.
(evaluation fee) and
application form

Evaluate qualification of
applicant for the grant
of eligibility applied for
and check completeness
of general and
specific documentary
requirements and
completeness and
accurateness of
information in the
application form

Verify and validate
photocopies of the
general and specific
documentary
requirements against the
originals

Check if the name of
the applicant is included
in the corresponding
master list provided
by the agency
concerned, including
the consistency of
all of the applicant’s
data indicated therein,
affix initials and date
opposite the applicant’s
data entry

Fill out the jurat, if
applicable

Accomplish the “Action
Taken” portion on the
application form, fill the
eligibility data on space
provided as applicable,
and affix signature over
printed name and date
on space provided for 1st
Processor

Review the application
and documentary
requirements, affix
initials on the masterlist,
make final evaluaton
on validness of the
application’s approval,
and affix signature
over printed name and
date on space provided
for 2nd Processor on
application form
10 minutes
















































7 minutes
1st Processor
















































2nd Processor
   
4 Pay the processing fee*
at the Cashier
Give the duly evaluated
and approved
application form and
instruct the client to pay
the processing fee at the
Cashier
1 minute 1st
Processor;
Cashier
P300.00 CSC Official
Receipt
STAGE 2: Processing of Certificate of Eligibility (COE)
 5 Return to ESD and
submit the original
O.R. and approved
application form to the
attending 1st Processor
 Receive the O.R.
(processing fee) and the
approved application
form

Encode personal
and eligibility data of
the applicant in the
transaction database
of the Special Eligibility
Information System
(SPELS)

Print the Proofing Report
and affix signature on
corresponding space
thereof

Endorse to the 2nd
Processor the Proofing
Report, together with
the application form and
other documents

Review the Proofing
Report and affix
signature over printed
name and date on
appropriate space
thereof

Post the transaction
data in the SPELS
eligibility database and
affix signature over
printed name and date
on appropriate space in
the Proofing report after
posting

Print the COE draft on
paper
10 minutes























5 minutes






2 minutes
1st
Processor;  






















2nd
Processor





1st
Processor
   
 6  Review the draft COE
(particularly as to his/
her name and date and
place of birth) and affix
signature on the draft
COE and signature over
printed name and the
date on the “Checked
by” portion
Stamp the draft COE
with “Checked by” and
present the same to the
applicant for review

Print the COE on security
form
 5 minutes  1st
Processor
   Security Form
 7  Paste picture and affix
signature on appropriate
spaces on the security
form
Check proper and
accurate printing of the
COE on security form
and endorse the same,
together with the rest of
the documents, to the
Directors for signature

Review the approved
application documents,
the Proofing Report
and the COE, and affix
signature on appropriate
space on the security
form and initials/date in
the masterlist

Make final review
of the application
documents, the Proofing
Report and the COE,
and affix signature on
appropriate space on
the security form and
initials/date in the
masterlist

Photocopy the fully
accomplished COE and
ORs, and affix the CSC
dry seal on the original
and photocopies of the
COE

Record the application
data on the
corresponding Logbook,
and prepare the
receiving photocopies of
the COE
 2 minutes







3 minutes








3 minutes









5 minutes
 2nd
Processor






Director III/
Authorized
Signatory






Director IV/
Authorized
Signatory







1st
Processor
   
 8 Receive the original
COE and ORs and sign
the receiving copies
and the Logbook
Release the fully
accomplished original
COE to the applicant,
together with the
original ORs and the
application receipt
stub and accomplish
appropriate portion in
the receiving copies
 5 minutes  1st
Processor
   
END OF TRANSACTION

 *The evaluaton fee shall be paid by the applicant upon filing of application.